Summary with sources
Summarised briefly. Cited exactly.
Doc Indexer sums up the answer in a few sentences, even across several documents. Every statement carries a number. One click opens the original page with the cited passage highlighted.
AI software · Doc Indexer
Ask your documents.
Answers from every kind of document, cited in the original and filtered by role.
- Contract
- Handbook
- Operating manual
- Report
- Policy
- Drawing
One shared sourceIndexed · permissions per role
Which service interval applies to the hydraulics of press P-200?
Change hydraulic oil and pressure filter every 2,000 operating hours, at the latest after 12 months.1 Last serviced on 12 March 2026 at 6,140 h, next due at 8,140 h.2
1Operating manual, p. 1122Service log 03/2026
Chapter 9 · Maintenance112
9.4 Hydraulic system
Before any work, depressurise the system and secure it against being switched back on.
Hydraulic oil and pressure filter must be changed every 2,000 operating hours, but no later than after 12 months.1
Use hydraulic oil HLP 46. The filling quantity is 180 litres.
Cited passage highlighted
Knowledge nobody can find isn’t knowledge.
Almost every answer is already written down somewhere: on page 88 of a contract, in an amendment, in last autumn’s service report. Doc Indexer finds it, in every kind of document: from the operating manual to the quality record.
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Real estate and buildings
Who pays if the cooling plant has to be replaced?
1Addendum No. 3, clause 2Leases, addenda, statements and service reports in one file. Anyone who reads only the lease gets it wrong.
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Machine documentation
Which service interval applies to the press hydraulics?
1Operating manual, maintenance chapterService staff find the section without leafing through a manual several hundred pages long.
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Contracts and amendments
By when can we terminate, and how is the price adjusted?
1Framework agreement, term clauseDeadlines and price adjustments across many contracts, with a note when an amendment replaces a clause.
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Manuals and policies
What do we do when an alarm goes off in the warehouse?
1Emergency manual, alarm procedureNew employees ask in their own words and check the passage in the original.
One source for everyone
One shared knowledge base. Every role sees only its part.
All documents sit in one shared index instead of being spread across folders, inboxes and people’s heads. Management, service and purchasing ask the same source. Whatever a role may not see never makes it into its answer.
- Operating manual P-200Manual
- Service logs 2026Log
- Framework agreement hydraulicsContract
- Test report batch 26-118Quality
- Occupational safety policyPolicy
- Drawing tool holderDrawing
MGManagementsees 6 of 6
- Manual
- Service logs
- Contract
- Test report
- Policy
- Drawing
STService techniciansees 4 of 6
- Manual
- Service logs
- Contract
- Test report
- Policy
- Drawing
PUPurchasingsees 3 of 6
- Manual
- Service logs
- Contract
- Test report
- Policy
- Drawing
One index instead of scattered storage
Contracts, manuals, logs and policies sit in one searchable source. Your file storage stays in place.
Permissions per document and role
The AI suggests permissions, you decide. Each role only queries the documents shared with it.
Locked stays locked
Content from documents that are not shared appears neither in answers nor in summaries.
For every kind of document
Machine documentation, handbooks, contracts, policies and quality records: the principle is always the same.
How it works
Upload once. Then just ask.
Doc Indexer reads your documents, classifies them and answers only from what the person asking is allowed to see.
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Upload documents
Contracts, manuals, reports, policies or test reports are read in once and added to one shared index.
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Set permissions
The AI suggests which role may see each document. You review it and can change every permission.
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Ask in your own words
No keywords, and no need to know which document holds the answer.
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Answer with source
Every statement points to the original page, with the cited passage highlighted.
Answers you can trust.
A language model sounds convincing even when it is guessing. Doc Indexer backs every statement with a source, respects permissions and says plainly what it is missing.
Permissions per role
The AI suggests. You decide.
On upload, the AI classifies each document and suggests which role may see it. You review every permission and change it with one click. Settings that work well can be reused as a preset.
Same question, different role
Everyone sees only what they are allowed to see.
If someone asks about content that is not shared with their role, Doc Indexer says so openly and lists the documents they can see. It does not guess and it reveals nothing.
No migration: your file structure stays as it is. If you prefer, Doc Indexer works directly on your local storage.
Try the demoInteractive demo
Try it yourself.
Real estate is just the example: five documents, four roles, sample data. Doc Indexer works the same way with machine documentation, handbooks, contracts and policies. The demo runs entirely in your browser; the original pages are in German.
Confidential documents stay under your control.
Stored to your requirements: Germany, the EU or on-premise. We choose the language model to fit your requirements.
- Data storage
To your requirements
On servers in Germany, the EU or in your own infrastructure, set per project.
- Access
Permissions per document and role
Answers draw only on shared content.
- GDPR · Art. 28
Data processing agreement
Drafted per project for your stack and requirements. Your documents are not used to train AI models.
More on data processing
Show us your documents.
30 minutes, no obligation. We look at your documents and typical questions and show you how Doc Indexer works with them.
Pick a time directly in the calendar.
Prefer a callback?
Thanks, we'll be in touch.
We'll reach out within one business day to schedule your callback.
Frequently asked questions.
Does Doc Indexer only work for real estate?
No. The demo uses a building file as an example. The principle is the same for any document collection: machine documentation, operating manuals, handbooks, contracts, policies or quality records.
Which documents can Doc Indexer read?
PDF documents such as contracts, reports and manuals, as in the demo. Which other formats and sources you need is something we clarify in the intro call.
Where are our documents stored?
Wherever you decide: on servers in Germany, the EU or on-premise in your own infrastructure. We set out the location in the data processing agreement, which we draft per project for your stack and requirements.
How are permissions managed?
On upload, the AI suggests which roles may see each document. You review the suggestion and change any permission with one click. Settings that work well can be saved as a preset and reused for further documents.
Can it connect to our existing file storage?
Yes, that is what it is designed for: nothing needs to be migrated, your folder structure stays as it is, and it can work directly on your local storage. We agree in the intro call which systems to connect. If an interface is missing, we develop it.
What happens if the answer is not in the documents?
Then it says so. If a detail is missing, it flags it as open instead of guessing. If a relevant document is not shared with your role, you are told, without any of its content reaching the answer.